Preparing for the Wedding Cake Consultation

1.  It is absolutely not required, but in today’s world most brides have millions of cakes at their fingertips.  If you have time take 10 minutes and look at some cakes on the internet  (our photo gallery is at  This will help you make the most of your appointment.  It will help you decide if you are square, round, multi-shaped, traditional, contemporary, all white, want a spot of color, columns or stacked or both or you want the totally different type of cake.  Maybe you don’t want cake at all.  Maybe it’s cupcakes or pies.

It’s just helpful for the designer to know a little something of who you are in the realm of cake, but again he or she will figure it out.

2.  Flowers – if you want flowers, do you want sugar or fresh?  No matter which, someone will need to know what type of flowers you might like and what color, if any.  *Remember if you choose fresh, your florist or someone else most likely will be placing them on the cake.  Be sure they know to wrap the stems, for they are filled with pesticides.

3.  Colors  and inspiration– tell us your colors, even if your cake is all white, it helps us to know once again, who you are in the cake world.  The bright colored bride is different from a pale, pale color bride.  If you have any special fabrics, bring a swatch,  or a picture of your dress (or better yet we’d love seeing our brides in their dresses!).  We gain inspiration from all of these items.

4.  Groom’s Cake – if you bring your groom and want to talk about a groom’s cake, tell him in advance what it is.  We have many groom’s who walk in the door and have no idea what is a groom’s cake.  It can be just a form of chocolate cake or it can be something to do with his personality, ie., zipline, parachuting, skiing, cars, sports, etc…  Some grooms identify with what they do for a living, ie., oil derrick for the Petroleum Land Man, but it is not a place for your company’s logo.  Your wedding is not the office holiday party; it is a very personal event.

5.  How many servings??  That is always the big question, and one which is difficult for the vendor to answer, for only you know your guests.  But if you are having a seated dinner, and the dessert will be plated and served to your guests at the table, plan on a one-to-one ratio for BOTH cakes.  The staff should put a piece of both on the plate.  If you are having the guests come to the cake table to pick up the cake, then you can pretty much do whatever you would like to do.  Obviously if you are having a Viennese table (an array of desserts) plus the wedding cake you will not need as much cake.  If you are having a 100 people, get the cake to serve the guests (no sheets).  If you are having 2,500 people you may want to get some sheets in the back unless you really want a cake to serve 2,500 (you had better have many people to actually cut and serve the cake then. :))

6.  Size of cake – another question you need to be prepared to answer.  Do you want the cake to be the size of what it takes to serve the guests or do you want, for example 4,5,6 tiers or do you want it 4, 5, 6 feet tall or taller?  Maybe you want a taller cake than you need to serve your guests – then lets add some foam layers to give you height.

7.  Fondant or buttercreme?  Most designs can be done in buttercreme but some vendors may try to have you buy fondant, for they may simply prefer to work with it or they make more money.  Some designs do require fondant, ie., if you want us to paint on a cake or you like the rounded edge you see with fondant.  A buttercreme cake can have fondant accents, but the base icing can be buttercreme.  The cake baker should have some fondant for you to taste, if you are leaning in that direction, and then you can decide.  Be prepared, for fondant is more expensive.

8. Budget:  Don’t think because you throw out a number we are going to spend all of it.  It is just a guideline for us and a way to keep your appointment on track and help you choose something that is appropriate for you.  Is it $500, $1000, $1500, $2000, etc….?  Then let the designer know you are not prepared to pay something above the high end of your budget.  We, cake designers, can design anything.  So lets make sure we design something you’ll remember and love within the area of your budget.

  1. Setting up the appointment
  2. Preparing for the appointment
  3. During the appointment
  4. Evaluating cake vendors
  5. I know who I want to bake my wedding cake – Now what happens?